Assumptions
- Hours = clock-out − clock-in − break. If clock-out is earlier than clock-in, the shift crosses midnight.
- Pay estimate = rate × total hours, with no overtime, shift differential, taxes or deductions.
How it is calculated
- Daily hours = (clock-out − clock-in) − break, computed in minutes; 1,440 minutes are added when clock-out is earlier than clock-in.
- Total = sum of daily minutes shown as h:mm; decimal hours = total minutes ÷ 60.
- Pay estimate = decimal hours × rate, rounded to the nearest unit.
- List sum: each line is parsed as
H:MMand added in minutes; lines that don\'t match are skipped and counted.
Examples
| Situation | Input | Result |
|---|---|---|
| Standard week, 1-hour lunch | 5 × 09:00–18:00, 60 min | 40:00 = 40.0 h |
| Night shift | 22:00–06:00, 30 min break | 7:30 = 7.5 h |
| Weekend job | Sat 11:00–20:00 (60), Sun 11:00–16:00 (30) | 12:30 = 12.5 h → $20 × 12.5 = $250 before premiums |
| List sum | 1:30 / 2:45 / 0:50 | 5:05 |
Common mistakes
- Rounding rules: employers may round to the nearest quarter hour if it averages out fairly (29 C.F.R. § 785.48). This tool does not round.
- Exempt vs non-exempt matters for overtime; salaried exempt employees are not owed 1.5× pay.
- Your employer\'s timekeeping records control in a dispute; this calculation is a personal check.
FAQ
Do I subtract breaks?
Under the FLSA, bona fide meal periods (typically 30 minutes or more, fully relieved of duty) are not work time, while short rest breaks of 5–20 minutes must be paid. Enter unpaid meal breaks in the break column and leave paid rest breaks out.
Is 7 hours 30 minutes 7.5 or 7.3?
7.5. Decimal hours are minutes divided by 60: 15 min = 0.25, 30 min = 0.50, 45 min = 0.75. Payroll systems use decimals, which is why both formats are shown. In Excel, multiply a time cell by 24 to get decimal hours.
Does it handle overnight shifts?
Yes. If clock-out is earlier than clock-in, the shift is treated as crossing midnight and 24 hours are added. Night-shift differentials are set by your employer and are not included.
What about overtime?
The total is shown as-is. Under the FLSA, non-exempt employees earn at least 1.5× their regular rate for hours over 40 in a workweek; some states (e.g. California) also require daily overtime. The pay estimate here is rate × hours with no premium, so actual pay should be higher when overtime applies.
Is anything saved?
No. Everything runs in your browser and clears on refresh. Copy the result if you need a record.